When it comes to wedding planning, signage might not be the first thing on your mind – but as a Central Texas wedding planner, I can promise you: it’s one of the most impactful details of your day. From keeping your guests informed to pulling together your design aesthetic, thoughtful signage makes a world of difference. Here’s what you need to know (and what signs you definitely don’t want to skip!). In this post, I’m sharing my favorite wedding sign tips to help you stay organized, avoid unnecessary stress, and keep everything flowing with ease.

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Top Wedding Sign Tips

1. Bar Menus = Shorter Lines + Happy Guests

A bar menu is one of the most essential (and most overlooked!) signs. Without it, guests often walk up and ask what’s available – leading to long lines and slow service.

💡 Tip: Display your signature drinks front and center to add personality and save time.

Photography by Taylor Pettigrew

Photography by Britni Dean Photography

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2. Seating Charts or Escort Displays Keep Things Flowing

There are so many creative ways to show guests where to sit – just make sure you have something. Whether it’s a traditional chart, escort cards, or a creative display, guests appreciate clear direction.

💡 Not having seating signage is one of the quickest ways to cause delays during dinner.

Photography by Britni Dean Photography, Kelly Costello, and Caitlin Rose

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3. Directional Signage Is a Must at Large Venues

If your venue has multiple entrances, levels, or spaces (hello, San Antonio museums!), guests can easily get confused. Directional signs save time and frustration – especially for out-of-town guests.

💡 Place a sign at any point where someone might stop and wonder, “Which way do I go?”

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4. Signage Brings Your Wedding Design to Life

Your signage is part of the overall brand of your wedding. It starts with your invitation suite and carries through the big day. Matching fonts, colors, themes, and patterns across your signs in multiple places creates a cohesive and elevated look. These wedding sign tips aren’t just about aesthetics – they truly help your guests feel welcomed and informed from start to finish.

💡 Use signage to reinforce your wedding aesthetic in a beautiful (and functional) way.

Photography by Britni Dean Photography

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5. Get Creative with Display Styles

While easels work just fine, many couples are choosing creative and unique alternatives like:

• Pillars or freestanding frames
• Fabric signs
• Foam boards in custom wood bases
• Hanging displays

And don’t forget the timeless elegance of an escort card display with a large floral arrangement – it never goes out of style!

Photography by Hannah Charis Photography

Photography by Britni Dean Photography

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6. Choose Materials That Match Your Vibe

There’s no one-size-fits-all when it comes to signage materials. A few popular styles include:

• Acrylic (modern & minimal)
• Wood (perfect for rustic or outdoor weddings)
• Mirrors with calligraphy (glamorous & timeless)
• Fabric or linen scrolls (romantic & soft)
• Neon signs (fun & bold)

💡 Choose materials that match your overall aesthetic – then repeat them across your signage for consistency.

Photography by Britni Dean Photography

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7. Don’t Forget These Often-Overlooked Signs

You’ve got your seating chart and bar menu – but what else can help guests feel comfortable?
Here are a few extra signage ideas I always recommend:

• Welcome sign
• Day-of schedule
• Guest book sign
• Ceremony program
• Thank-you card or dinner menu at each place setting
• Table numbers
• Signs for the dance floor or bar front
  

Photography by Hannah Charis Photography

Photography by Britni Dean Photography

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8. DIY or Hire a Pro? (Here’s What I Recommend)

DIY might sound like a fun project, but my advice? Hire, hire, and hire a signage pro. Did I mention you should hire someone to take care of this for you? 😅
It takes the pressure off you, and a professional will ensure your signage looks polished, cohesive, and photo-ready.

Here are a few of my go-to signage vendors in Central Texas:

• Brielle with Notes and Takery
• 26 Pressed
• Love Bird
• Girl General (great for invitations!)

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9. My Top 4 Must-Have Signs (If You’re Keeping It Simple)

If you’re only going to include a few signs, make it these:

1. Seating chart or escort display
2. Bar menu
3. Dinner menu or thank-you card
4. Table numbers

These are the true MVPs – they’ll keep your day running smoothly and add beautiful details to your décor.

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Final Thoughts: Signage Is Worth the Investment

Wedding signage might seem like a small detail, but it plays a big role in your guests’ experience and the overall flow of your day. I hope these wedding sign tips help you feel confident and inspired as you plan your celebration. If you’re looking for a planner who loves the details (and makes the process feel easy), I’d love to chat!

Photography by Britni Dean Photography